Comments on: Out With The Old… http://webiscope.com/2007/09/out-with-the-old/ Internet Healthcare Collaboration Thu, 01 Jul 2010 01:56:19 +0000 http://wordpress.org/?v=2.9.1 hourly 1 By: Thomas Ames http://webiscope.com/2007/09/out-with-the-old/comment-page-1/#comment-148 Thomas Ames Mon, 10 Sep 2007 21:22:23 +0000 http://creativity-unleashed.net/webiscope/?p=48#comment-148 Haha. We've actually had good success meeting together and making sure we're on the right track. We hold a monthly one-on-one just to make sure we're getting things done. But with some larger tasks on my plate right now, I've been neglecting the list that looms behind me. "Later this week!" I say. It will most likely be next week. :) Haha. We’ve actually had good success meeting together and making sure we’re on the right track. We hold a monthly one-on-one just to make sure we’re getting things done. But with some larger tasks on my plate right now, I’ve been neglecting the list that looms behind me. “Later this week!” I say. It will most likely be next week. :)

]]> By: Delia Carter http://webiscope.com/2007/09/out-with-the-old/comment-page-1/#comment-147 Delia Carter Mon, 10 Sep 2007 21:18:52 +0000 http://creativity-unleashed.net/webiscope/?p=48#comment-147 Thanks Thomas. This insight is helpful. I'll see if we can adopt some of the things you mention here. It's overwhelming when you have to schedule the scheduling, isn't it? Thanks Thomas. This insight is helpful.

I’ll see if we can adopt some of the things you mention here. It’s overwhelming when you have to schedule the scheduling, isn’t it?

]]> By: Thomas Ames http://webiscope.com/2007/09/out-with-the-old/comment-page-1/#comment-146 Thomas Ames Wed, 05 Sep 2007 16:06:45 +0000 http://creativity-unleashed.net/webiscope/?p=48#comment-146 We too have this problem. We have a laundry list of articles that physicians and nurses wrote within our Wellness section of the Web site. The problem is that the list has become so long, you really can't find what you're looking for. And, in the process, you might stumble on an article from 2004. Ick! I took the initiative and went to our Answer Line nurses. They have been extremely helpful in creating articles for our publications. My contact there was more than willing to take on the task of going over the old articles (anything before 2005) and deleting unnecessary ones. If the information is still consistent, we either reapprove it or combine it with a newer article (which also decreases multiple articles about the same subject). The problem with this procedure, however, is that it's taking a long, long time. With just one person looking over it, she's overwhelmed on her one day of office work. Likewise, my schedule is pretty full of reorganizing, structuring, and making sure our e-publications go out. The conclusion has resulted in a partially completed list of articles that need to be reapproved or deleted sitting behind me while I type here instead. :) Eventually, when my schedule gets a bit clearer, I'll get to the articles. But this has been in the plans for almost five months now. By the time I get to the articles, it will be time for her to go through 2005. And it will start over. If your robust CMS has a workflow tool, I would absolutely recommend scheduling your old articles for reapproval ahead of time. Perhaps 5 or 10 articles per week. Or maybe 50 per month. (Keep it small and quick.. they will build up like it has for me!) But schedule it on your editors' workflows so they have to do it and mark it as completed. That's the best solution I've come up with yet. Unfortunately we don't have such a system in place (yet!), but we hope to in the future. That will make this particular task go much more quickly and efficiently. We too have this problem. We have a laundry list of articles that physicians and nurses wrote within our Wellness section of the Web site. The problem is that the list has become so long, you really can’t find what you’re looking for. And, in the process, you might stumble on an article from 2004. Ick!

I took the initiative and went to our Answer Line nurses. They have been extremely helpful in creating articles for our publications. My contact there was more than willing to take on the task of going over the old articles (anything before 2005) and deleting unnecessary ones. If the information is still consistent, we either reapprove it or combine it with a newer article (which also decreases multiple articles about the same subject).

The problem with this procedure, however, is that it’s taking a long, long time. With just one person looking over it, she’s overwhelmed on her one day of office work. Likewise, my schedule is pretty full of reorganizing, structuring, and making sure our e-publications go out. The conclusion has resulted in a partially completed list of articles that need to be reapproved or deleted sitting behind me while I type here instead. :)

Eventually, when my schedule gets a bit clearer, I’ll get to the articles. But this has been in the plans for almost five months now. By the time I get to the articles, it will be time for her to go through 2005. And it will start over.

If your robust CMS has a workflow tool, I would absolutely recommend scheduling your old articles for reapproval ahead of time. Perhaps 5 or 10 articles per week. Or maybe 50 per month. (Keep it small and quick.. they will build up like it has for me!) But schedule it on your editors’ workflows so they have to do it and mark it as completed. That’s the best solution I’ve come up with yet. Unfortunately we don’t have such a system in place (yet!), but we hope to in the future. That will make this particular task go much more quickly and efficiently.

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